V. H. Academic Standards, Evaluations, and Appeals

Policy Manual | V. Student Affairs

Wiregrass Georgia Technical College shall maintain academic standards that are, to the maximum extent feasible, uniformly applied among all students. All students must be provided, absent extraordinary circumstances, a copy of the course syllabus for each class by the end of the first full week of class for every term.

A student who engages in academic misconduct as defined in the Student Code of Conduct, such as cheating, must face disciplinary charges under the Code of Student Conduct in addition to any loss of academic credit or standing that may result from having failed to meet a course's academic requirements.

Academic Good Standing/Satisfactory Academic Progress
Students are considered to be in good standing if they maintain a grade point average (GPA) of 2.0 or higher each semester. Academic standing determinations are made at the end of each semester.

Academic Probation
The first semester a student fails to earn a 2.0 GPA, he or she will be placed on academic probation. Students will receive written notification that they have been placed on academic probation.

Students on academic probation may not be allowed to participate in online or transient classes.  Probationary status is reflected on the academic transcript.

Academic Dismissal
Students who fail to remove themselves from academic probation by attaining a minimum 2.0 GPA the next semester of attendance after being placed on probation are subject to academic dismissal and financial aid suspension.  Students dismissed due to academic deficiency must sit out for one term and must appeal to the re-admit committee to determine their status.  In certain circumstances, a student may be dismissed or suspended from an academic program or the technical college without first being placed on probation. These circumstances may include program specific GPA deficits, attendance issues, or other requirements as outlined in the program specific academic requirements. Students dismissed under the above circumstances will be required to file an appeal to the Re-Admit Committee prior to applying for readmission. Students who are dismissed due to academic misconduct are subject to disciplinary sanctions as outlined in the Student Conduct Code and will be required to meet with the Vice President of Enrollment Management, or appropriate designee, prior to applying for re-admission.  Students who are on academic dismissal will not be allowed to graduate.

Any student dismissed from a program for the second time due to academic deficiency cannot reapply to that program for 60 months, but may apply for another program.

Academic Grievances and Grade Appeals
Students receiving a final course grade that they believe is incorrect should first discuss the matter with their instructor. This appeal should be completed within the first two weeks of the semester following the term in which the grade is questioned.  The instructor will determine whether a grade change is warranted. A student who is not satisfied with the instructor’s decision may request a review by a Dean of Academic Affairs within four weeks of the following term in which the grade is posted. Absent extraordinary circumstances, the request for review must be filed within four weeks from the date the student learned or reasonably should have learned of the grade or other action. The reviewer will examine the facts and any applicable documentation to determine that the grade was determined fairly according to the course syllabus and will communicate the results of this review to both the student and the instructor. If the student is not satisfied with the decision of the reviewer, the student may appeal in writing to the Vice President for Academic Affairs.  Absent extraordinary circumstances, this written request must be filed within six weeks from the date the student learned or reasonably should have learned of the grade or other action. Regardless of circumstances, all grade appeals must be initiated before the end of the semester following the term in which the grade was earned. The decision of the Vice President for Academic Affairs is final.

Cross Reference:

State Board Policy Manual V.D. Model Student Conduct Code*

State Board Policy Manual V. H. Academic Standards, Evaluations, and Appeals*

State Board Policy Manual V. R. 1. Academic Appeals*

Wiregrass Georgia Technical College Faculty Handbook*

Wiregrass Georgia Technical College Student Handbook*

Date Approved: November 20, 2009; March 17, 2011

Date Revised: February 23, 2011; November 21, 2014

*Links Requiring Internet Access

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