V. H. Academic Standards, Evaluations, and Appeals

Policy Manual | V. Student Affairs

Wiregrass Georgia Technical College (WGTC) will strictly adhere to the Technical College Sytem of Georgia a (TCSG) policy with regard to the conduct of academic affairs. Instructors will provide appropriate syllabi to all students in each class no later than the end of the first full week of class. Instructors will also develop grading procedures and record keeping procedures, including retention of records in accordance with the basic TCSG policy and the Faculty Handbook.

Parameters for academic probation, suspension, and dismissal shall be developed and published in the student handbook and orientation materials. A procedure will be established for the appeal of grades and other academic matters. Per TCSG policy, the President or acting concurrently with the Vice President for Academic Affairs shall render the final decision on these appeals.

Satisfactory Academic Standing
Students must maintain a minimum of a 2.0 cumulative GPA to be in satisfactory academic standing. Students whose cumulative GPA falls below 2.0 will be placed on academic probation for the next academic term. The semester GPA must be 2.0 or above at the end of the probationary semester to maintain satisfactory status. Failure to maintain satisfactory status during a probationary semester will result in dismissal. A student dismissed due to academic deficiency may reapply for admission after waiting one (1) full semester. Upon readmission, the student must make a 2.0 or above on at least 12 semester hours and attain a 2.0 each semester to maintain satisfactory standing or the student will be dismissed. (See Student Handbook pages for effect on Financial Aid.)

For certain health occupations which require licensure, students will be expected to maintain the progress standards specifically designed for their particular program. All new students will receive a written explanation of the satisfactory progress standards for their particular program.

Any student dismissed from a program for the second time due to academic deficiency cannot reapply to that program, but may apply for another program in another department. Students who enroll in a second or subsequent program will have their quality points and credits earned in one program transferred to the new program for all certificate, diploma, or degree credit classes.

Academic Grievances
Students receiving a final course grade that they believe is incorrect should first discuss the matter with their instructor. The instructor will determine whether a grade change is warranted. A student who is not satisfied with the instructor’s decision may request a review by a Dean of Academic Affairs. Absent extraordinary circumstances, the request for review must be filed within four weeks from the date the student learned or reasonably should have learned of the grade or other action. The reviewer will examine the facts and any applicable documentation to determine that the grade was determined fairly according to the course syllabus and will communicate the results of this review to both the student and the instructor. If the student is not satisfied with the decision of the reviewer, the student may appeal in writing to the Vice President for Academic Affairs.  Absent extraordinary circumstances, this written request must be filed within six weeks from the date the student learned or reasonably should have learned of the grade or other action. Regardless of circumstances, all grade appeals must be initiated before the end of the semester following the term in which the grade was earned. The decision of the Vice President for Academic Affairs is final.

Academic Probation
Students who fail to maintain a 2.0 grade point average (GPA) for all work attempted in any semester will be placed on academic probation. The purpose of this probation is to alert students to the fact that their academic performance is not acceptable and to point out the possible consequences if improvement is not made during the next semester of enrollment.

Students placed on probation (or admitted on probation) must attain a minimum 2.0 cumulative GPA during the next semester of attendance in order to remove themselves from probationary status. Students who fail to do so are subject to academic dismissal. Students may not graduate while on probation.*

Academic Dismissal
Students who fail to remove themselves from academic probation by attaining a minimum 2.0 GPA the next semester in attendance after being placed on probation are subject to academic dismissal. A student who is academically dismissed must stay out of school one semester before petitioning for readmission. A second academic dismissal will constitute a final dismissal from the program of study.

Academic Appeals
A student who is not satisfied with a decision made within the academic processes of Wiregrass Georgia Technical College, e.g. grades, probationary or dismissal actions, and the like, may request a review by a Dean of Academic Affairs, as applicable. Absent extraordinary circumstances, the request for review must be filed within four weeks from the date the student learned or reasonably should have learned of the action against them. The reviewer will examine the facts and any applicable documentation to determine that the action was arrived at fairly according to the course syllabus or other academic policies or procedures and will communicate the results of this review to both the student and the instructor. If the student is not satisfied with the decision of the reviewer, the student may appeal in writing to the Vice President for Academic Affairs.  Absent extraordinary circumstances, this written request must be filed within six weeks from the date the student learned or reasonably should have learned of the action. Regardless of circumstances, all appeals must be initiated before the end of the semester following the term in which the grade was earned. The decision of the Vice President for Academic Affairs is final.

Cross Reference:

State Board Policy Manual V. H. Academic Standards, Evaluations, and Appeals*

State Board Policy Manual V. R. 1. Academic Appeals*

Wiregrass Georgia Technical College Faculty Handbook*

Wiregrass Georgia Technical College Student Handbook*

Date Approved: November 20, 2009; March 17, 2011

Date Revised: February 23, 2011

*Links Requiring Internet Access

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