Refunds and Disbursements

Refund Policy

Individual Payment – Students who are no-shows or withdraw from a course by the end of the third instructional day of the semester shall receive a 100 percent refund, excluding the application fee. Students who withdraw after the third instructional day of the semester shall receive no refund.

Federal Title IV Financial Aid – The Department of Education regulations require that the unearned portion of Title IV funds (Pell Grant, FSEOG - Federal Supplemental Educational Opportunity Grant) be returned if a student withdraws from classes prior to the 60 percent attendance point in the semester. When a student withdraws prior to completion of 60 percent of the semester, the financial aid award must be reduced.

The amount of the student’s Title IV aid earned is calculated as follows:

Number of days completed ÷ number of days in semester = percent of Title IV aid earned*

*100 percent earned if greater than 60 percent. None earned if number of class days completed is three or less.

If funds are remaining after tuition and fees are deducted from earned Title IV funds, the business office will issue payment to the student for the remaining balance after the fourth week of the semester. Any student who is issued a Title IV refund and then found to have dropped or withdrawn from classes prior to completion of the 60 percent attendance point in the semester must return the unearned funds back to the college. Students who have amounts due will not be allowed to receive grades, transcripts, or register for classes until the amount owed is paid in full.

Disbursement of Refunds – Students may choose to receive refunds of tuition, fees, or Title IV funds by paper check, direct deposit (ACH credit) to a checking or savings account, or to a personal preloaded VISA card. Students who choose direct deposit via ACH credit must sign a direct deposit form and provide a check marked “VOID,” or a direct deposit authorization form issued from your bank. Direct deposit forms may be obtained from any campus bookstore. Students are responsible for notifying the Business Office in writing of any changes in bank account information or to cancel the process. This information must be received within the first two weeks of the semester to be effective for that semester’s refund.

Satisfactory Academic Progress

Federal and state regulations require that students make “Satisfactory Academic Progress” (SAP) in order to continue to receive aid. SAP measures whether students applying for financial aid are in good academic standing and making SAP toward completion of their programs. Satisfactory progress is evaluated at the end of each Fall and Spring semester for all students and at the end of each semester for students on financial aid warning or suspension. (A student is not required to be meeting the Eligible Post Secondary Institution’s SAP policy to receive payment from the HOPE GED Grant Program; however, all other requirements(except Georgia residency) must be met.)

  1. Qualitative Standard: GPA Requirement

    Financial aid recipients must maintain the same minimum GPA as any other student enrolled at Wiregrass Georgia Technical College. Please refer to the Academic Regulations section of the Student Handbook for the method of determining GPA. The minimum graduation GPA allowed is 2.0. Students falling below those minimums at the time of review will be placed on financial aid warning and will have one semester to remove themselves from that status by completing 12 semester hours of work with a 2.0 or higher GPA. Financial aid is extended for the warning period for classes not previously taken. Students who do not attain the 2.0 GPA at the end of the warning period are on financial aid suspension and their financial aid award is terminated. Effective Fall Semester 2011, students receiving the HOPE Grant must have achieved a cumulative 3.0 GPA for all HOPE-paid hours attempted when they have completed 30 or 60 semester hours. HOPE Scholarship/Degree students must maintain a lifetime/cumulative GPA of 3.0 to retain eligibility for the scholarship.

  2. Quantitative Standard: Completion Rate

    Financial aid recipients must successfully complete at least 67 percent of the credit hours attempted to remain eligible for financial aid. Students falling below the 67 percent successful completion rate at the time of review are placed on financial aid warning. Students placed on financial aid warning must complete the term with at least 12 semester hours with a minimum 2.0 GPA. Failure to do so will result in financial aid suspension. Students returning from academic suspension must pay for and successfully complete 12 hours of course work to have aid reinstated.

  3. Maximum Time Frame

    Students must complete their educational objective within a maximum time frame of one and a half (150 percent) times the length of the program in which they are enrolled. This means that students will no longer be eligible to receive financial aid once they have attempted one and one-half times the number of credit hours required for graduation in the program in which enrolled.

  4. Grades

    Grades of I, IP, and W are not included in calculating a student’s GPA, but with the exception of IP grades are counted as coursework attempted. Grades received for learning support do not affect the GPA, but the hours are calculated in the formula to determine the 67 percent completion rate.

  5. Termination of Financial Aid

    Financial aid will be terminated when a student is determined by the Financial Aid Office to be ineligible, if the office has evidence that the student has falsified information on the application materials, or if federal or state funds are not provided to meet the award.

  6. Appeal Process/Reinstatement of Aid

    Students have the right to appeal the denial of financial aid if they have extenuating circumstances which prevented them from making satisfactory progress. The appeal must be made in writing by contacting the Financial Aid Office or the Admissions Office. The student must complete the form and attach documentation to support the appeal. The HOPE GPA cannot be appealed. Students may regain HOPE eligibility one time at the next checkpoint.