Office of the Registrar

Overview

The Office of the Registrar serves as custodians of student records. The office oversees graduation application and ceremonies, HOPE Scholarship application and evaluation, and is responsible for a wide variety of services, such as transcript requests (from Wiregrass Georgia Technical College), evaluation of transferable credit from external colleges and universities, course catalog maintenance, and class schedule adjustments. Our professional and courteous staff will eagerly assist and serve students from registration and beyond graduation.

Transfer Credit

Transfer credit will be considered for courses completed with a “C” or better from a college, university, or other postsecondary institution accredited by a regional or national accrediting agency recognized by the U.S. Department of Education at the time the course was taken. The courses must meet the same content and length requirements of the courses offered at Wiregrass Georgia Technical College to be considered for transfer credit. Occupationally specific courses may not be more than 60 months old when initially considered. Certain general education courses have no transfer time limitations. Transfer credit for up to 75 percent of a program of study may be applied toward graduation.

The student must provide official transcripts from all postsecondary institutions to the Office of the Registrar. Transfer credit will automatically be awarded after receipt and review of the official transcript(s) for courses that are pertinent to the student’s current program of study. In some instances, Wiregrass Georgia Technical College may request documentation from a student to verify the potential transfer credit courses covered the same or similar content, and were taught by faculty qualified to teach at the appropriate level. Wiregrass Georgia Technical College reserves the right to test the proficiency of students for coursework to be transferred. Therefore, Wiregrass Georgia Technical College reserves the right to disallow transfer credit if the student cannot demonstrate acceptable proficiency.

Additionally, credit may be awarded for successfully completed coursework for students previously enrolled at Wiregrass Georgia Technical College, provided the subject matter is the same or similar to the requirements of the program in which the student is currently enrolled.

Transfer credit will be designated as “TR” on the student’s transcript and will count toward the curriculum requirements of the program. The transferred course will not count in the computation of the student’s GPA. Failure to provide necessary transcripts for determination of transfer credit prior to the end of the first semester of enrollment may result in loss of the credit and/or a debt owed by the student if financial aid paid for a repeated course that had been previously completed successfully.

GATRACS

The Georgia Transfer Articulation Cooperative Services (GATRACS) is a partnership between the University System of Georgia, Technical College System of Georgia, Georgia Department of Education and the Georgia Student Finance Commission. GATRACS is a tool designed to assist you in the transfer process. Visit their website at http://www.gacollege411.org to learn more about your opportunities for transfer between Georgia’s colleges and universities.

Please review the current Student Handbook for more information about other transfer opportunities (AP/CLEP exams, high school credit, military credit).

Assistance to Students on Academic Probation

Students who are experiencing difficulties resulting in Academic Probation and Dismissal are referred to the Student Success Center for assistance. SSC staff will meet with students to discuss issues that contributed to their academic problems. An Internet-based program is available to aid in assessment and remediation of problems relating to study skills. Use of this program is strongly recommended for those who have been placed on Academic Probation. The study skills program is available as a resource for the student for six months after it is first accessed and provides instruction on reading a textbook, taking notes in class, and preparing for tests in a variety of formats. Meeting with SSC staff and developing a plan to address academic issues can place a student on the path towards success.

Assistance to Students on Academic Dismissal

Students on Academic Dismissal, as a part of the re-admit process, may be directed to contact the SSC to schedule an appointment for career counseling, which can include interest and aptitude testing to help determine whether or not the student should remain in his or her current program of study. Upon request of counseling, SSC staff will meet with the student, review his or her academic history, and suggest appropriate remediation and/or recommend the student consider changing to a program of study to which he or she is better suited. For students under evaluation by the re-admit committee, consideration will be given to Career Scope results and the recommendations of SSC staff.

No Show Policy

A “no show” is a student whose name appears on the class roster but fails to attend class the first time after his/her name appears on the roll. Any student reported as a “no show” by an instructor will be administratively dropped from the class.

No shows shall receive a 100 percent refund of applicable tuition (hours below 15-hour tuition cap) and applicable refundable fees, excluding the application fee.

Any student receiving financial aid who is reported as a “no show” will have his/her financial aid award for that class cancelled. All financial aid awards based on courses that students do not attend will be cancelled, and the student will be responsible for all applicable charges.

Calculating Grade Point Average

The formula for calculating grade point average is: The Sum of Quality Points Earned divided by the Number of Credit Hours Attempted. Quality Points Earned equals the credit hour value of a course times the value of the grade received.

Students will be awarded quality points for each credit course grade according to the following scale:

A = 4 Quality Points
B = 3 Quality Points
C = 2 Quality Points
D = 1 Quality Point
F = 0 Quality Points

The quality points awarded are then multiplied by the credits for that course to get the quality points earned for the course. Quality points earned for all courses are then added together and divided by the total credits for the semester to obtain the semester grade point average (GPA).

Courses receiving grades “I, IP, W, TR, AC, AU, or EX” are not included in the GPA calculation.

EXAMPLE
Grade Quality Points x Credits = Quality Points Earned
A 4 x 5 = 20
B 3 x 10 = 30
C 2 x 5 = 10
Total Credits   20    
Total Quality Points Earned       60
Grade Point Average  =  60/20 = 3.0    

Registrar's Offices

Phone: (229) 259-5536
Email: registrar@wiregrass.edu

Valdosta Campus
Berrien Hall,  Room 110
4089 Val Tech Road
Valdosta, GA 31602
Fax: (229) 333-2153

Ben Hill-Irwin Campus
Charles Harris Learning Center, Room 628B
667 Perry House Road
Fitzgerald, GA 31750
Fax: (229) 468-2110

Coffee Campus
Coffee Hall, Room 105
706 West Baker Highway
Douglas, GA 31533
Fax: (912) 389-4308

Office Hours:
Monday-Thursday:
7:30 a.m.–5:30 p.m.
Friday: 7:30 a.m.-3:00 p.m.